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Re: City Council Meeting Item #D-2-2015 Urban Water Management Plan (UWMP)

From: domainremoved <Roxanne>
Date: Tue, 14 Oct 2014 11:15:48 -0700

Dear Mr. Nino,

Thank you for your offer to personally show me the full EKI RFP document. as Council Member Cline pointed out at the October 7 meeting other members of the public should be able to view this information as well. I would prefer to view it electronically and this will enable easier access for the rest of the public as well. Please send me a link to the document when it has been uploaded to the City Web Site.

Thank you,
Roxie Rorapaugh
885 Sherman Ave
Menlo Park, CA 94025

On Oct 7, 2014, at 1:50 PM, Nińo, Ruben R <RRNino_at_(domainremoved)

> Dear Ms. Rorapaugh
> I have reviewed your questions raised concerning the entering into an agreement with EKI to perform the State requirement to develop the 2015 Urban Water Management Plan. Below underlined in red is the response to each of your questions.
> 1) Attachment A. EKI Scope of Services seems incomplete. The document there,
> titled “3 SCOPE OF WORK AND SCHEDULE” seems to an excerpt of a larger
> document, and in fact makes references to what appear to be other sections
> of such document. I think before the Council agrees to authorize agreements
> we should see the document in its entirety.
> The Scope of Work attached to the Staff Report is the scope in its entirety. It originated from the EKI proposal that staff received that also included EKI’s staff resumes and previous experience. We normally extract the scope and attach it to the agreement. If you would like to see the complete proposal contact me and I can show it to you.
> 2) Concerning what is available of the document, EKI does not make a clear
> distinction the City and the MPMWD using phrases like “Current water usage
> suggest that the City is on track to meet is SB 7 targets.” Since the City of
> Menlo Park is serviced by other water districts, and the UWMP will be
> specific to just MPMWD, this type of statement can be confusing. Does it
> refer to all the water districts that service Menlo Park or just the MPMWD?
> Every water supplier that provides water to more than 3,000 connections must develop its own Urban Water Management Plan every five years. The MPMWD’s Plan will discuss other water districts that provide water to MP residents; however, the focus of the document is on water demands and water supplies for the MPMWD service areas.
> 3) EKI assumes it will only prepare one Administrative Draft UWMP rather than
> two as requested in the City’s RFP. (Item Task 6 –prepare and submit on
> administrative Draft UWMP). This does not seem wise to me for a myriad of
> reasons. Were there any candidates who fulfilled the City’s RFP
> requirements? Maybe Staff should look at them again.
> EKI has extensive experience in developing UWMPs, and they’ve found that their approach to holding several City Staff Working Meetings, and holding a City Council Study Session prior to preparing the public review draft UWMP, alleviates extra steps or the need to provide a second administrative draft. One of the reasons that staff chose EKI, as stated in the staff report, was EKI’s approach, and the fact that it makes wise use of City staff time. The RFP that staff developed provided a scope with tasks; however, consultants did have the ability to provide a different approach if they felt it would be beneficial. Staff felt that EKI’s approach was better than the tasks laid out in the RFP, thus the reason for their selection.
> 4) Over all, the EKI document outlines a process is little Public input in
> preparing the a Draft UWMP, is a little optimistic imagining that public
> comments will be so limited that no changes to the Draft UWMP will be
> required and a second public hearing will not even be needed.
> Urban water suppliers are required by the Urban Water Manage Planning Act to
> encourage active involvement of the community within the service area prior to and
> during the preparation of the UWMP. The EKI proposal does not seem to reflect any
> encouragement of active involvement of the community during the UWMP
> preparation.
> As required by the UWMP Act, City staff “shall encourage the active involvement of diverse social, cultural, and economic elements of the population within the service area prior to and during the preparation of the plan.” In previous plans, staff reached out to over 100 groups, organizations, large water users, HOA, Districts and Cities during the development and adoption of the UWMP (see Table 1.2 on page 1-3 of the 2010 UWMP), and staff will do the same for the 2015 UWMP.
> If you have any further questions give me a call.
> Regards,
> Ruben Nino
> Assistant Public Works Director
> 650-330-6740
Received on Tue Oct 14 2014 - 11:11:13 PDT

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